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 Sanctioning Chair: Kevin P. LucasAddress: 94 South Ridge Trail, Fairport, NY 14450-3843 Phone: 585-421-9626 Fax: 585-388-9683 E-mail: This e-mail address is being protected from spam bots, you need JavaScript enabled to view it Forms Sanction Application  2010_sanction_application_form__instructions 70.17 KbElite Sanction Addendum 2010_elite_sanction_addendum 40.24 KbRequest Certificate Insurance 2010_request_for_certificate_insurance 67.99 Kb Waiver of Liability Insurance 2010_usatf_liability_insurance_waiver 27.97 KbIncident Report Form 2010_incident_report_form 27.35 KbPost Event Report Form 2010_post_event_report_form 48.75 KbLiability Insurance Brochure 2010_insurance_brochure 95.92 KbEvent Director's Checklist 2010_event_directors_check_list 59.52 KbSanction Details/Fees 2010_sanctions_details_and_fees_schedule 65.69 KbChampionship Agreement 2010_championship_event_agreement 30.13 KbNote: Sanction fees can now be paid online here. Click Here to Jump Down to Sanction Fees & Payments.  What is a Sanction? A USATF Sanction is an official designation issued by USATF, through the Niagara Association, which approves and licenses the holding of a competitive track & field, long distance running or race walking event in the United States. The Sanction is also a contract, which evidences the event's commitment to follow the rules and regulations of the sport and provide a safe environment for the participants and spectators. Once the event has satisfied the Sanction requirements, completed and signed the required forms, paid the appropriate fees, then event's Application for Sanction is approved and issued a control number. Sanction Objective: A safe and well managed athletic event. The Sanction is an agreement between an event organizer and USATF to ensure that the event is properly conducted. This includes the requirements for:
Benefits of Sanctioning Your Event: Increased Prestige - For many events, the USATF sanction improves the event's public perception. A sanction tells athletes that an event is being run according to applicable competition rules. Sanctioned events have the ability to use the USATF event designation logo to promote the fact that the governing body has sanctioned the event. Liability Insurance - Most governmental entities including cities, counties, state highway departments, parks and community centers require general liability insurance for all events. The cost of a Sanction is very inexpensive compared to the prices of most event insurance policies. It is important to know that events that are already insured may choose to waive the insurance coverage and pay a lower Sanction fee. Medical Insurance for Athletes - Any athlete who is a USATF member and is injured while participating in a Sanctioned event will be eligible for secondary medical insurance coverage for the injury. This insurance not only provides valuable coverage to USATF members, but it serves as a valuable deterrent to lawsuits. Calendar Promotion - Sanctioned events will be included in the Niagara Association and USATF online calendars and be highlighted to distinguish them from non-sanctioned events. If your event is run on a USATF Certified course, your event will be linked to the course map. Records - A USATF Sanction is required for any American or World Record to be set. Resolving Disputes - If requested, USATF will act as an arbiter in disputes between athletes and sanctioned events. USATF Niagara Sanction Fees: When paying for Sanction Fees they MUST be paid by two checks and mailed with your completed and signed Application for Sanction; one payable to USATF for the national fee and one to USATF Niagara for the association fee. You can also now choose to pay Sanction Fees online here and mail your Application for Sanction separately. The fees are based on the number of estimated finishers in the event, and need to be paid up front. After the event you are required to complete and sign a Post Event Report form, fees will be refunded if numbers are lower than estimated, and must be paid up if pre-event estimates were low. Please note that we provide a $50 Sanction discount to all current Member Organizations. The fees for events Sanctioned in the Niagara Association are as follows:
*USATF Member Clubs and Organizations receive a $50 Association fee discount. RUSH Orders for Certificates of Liability Insurance After payment is made, you MUST complete and fax us a Request for Certificate of Liability Insurance form, with complete contact information, name, address, telephone, fax, and e-mail. Less than 5 days before the event date = $20 Less than 36 hours before the event date = $50 Considerations to Keep in Mind When Applying for Sanction: Send in your completed ans signed Application for Sanction 3 Months prior to your event, get it approved, listed on our Niagara Association and USATF calendars, include Sanctioned Event logo in event entry form and website, and have Certificates of Liability Insurance issued. Question #6 on the Application for Sanction requires detailed information about what you are doing to ensure safety of runners and spectators, i.e. Trained EMT’s will provide medical assistance at the finish area, we will have Police and Road Marshals monitoring and directing traffic & runners at intersections along the course for course safety (our course route is closed to vehicle traffic and well marked), we will provide hydration before, during and after the event, an indoor facility /shelter is available for medical emergencies, registration and awards, etc. etc. Attach a separate sheet if needed. Each Request for Certificate of Liability Insurance needs complete directory information for Third Parties, contact person, full address, phone, fax, and e-mail. Our USATF logo for Sanctioned Event MUST appear on all printed and website event materials. List your event as Our Event is Sanctioned by the USATF. |
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