Event Sanctioning PDF Print E-mail
matt_merrill_webphoto.jpgSanctions Chair: Matt Merrill
Address: Contact Matt if needed
Phone: 585-313-1465
Fax: Contact Matt if needed
E-mail:  This e-mail address is being protected from spam bots, you need JavaScript enabled to view it

Please email all sanctions paperwork when possible.  This helps us improve file storage and reduce paper.  If not possible, please email me for mailing instructions.  Thank you.

Please welcome our new Sanctions Chair Matt Merrill.  He will be assuming all duties starting Feb. 1st, 2012.  Forms will be updated shortly to include the appropriate contact information.

Forms
Sanction Application pdf 2012_sanction_application_form_instructions 174.16 Kb
Elite Sanction Addendum pdf 2011_usatf_elite_sanction_addendum 37.56 Kb
Request Certificate Insurance pdf 2012_request_for_certificate_insurance 76.71 Kb
Waiver of Liability Insurance pdf 2012_usatf_liability_insurance_waiver 39.84 Kb
Incident Report Form pdf 2011_incident_report_form 27.43 Kb 
Post Event Report Form pdf 2012_post_event_report_form 56.26 Kb
Liability Insurance Brochure pdf 2011_insurance_brochure 96.11 Kb 
Event Director's Checklist pdf 2012_event_directors_check_list 150.46 Kb
Sanction Details/Fees pdf 2012_sanctions_details_and_schedule 214.26 Kb
Championship Agreement pdf 2012_niagara_assn_championship_event_agreement 164.76 Kb

News Article pdf 8-7-2010_buffalo_news_story 38.63 Kb

Note: Sanction fees can now be paid online here.
                                 Click Here to Jump Down to Sanction Fees & Payments.

                     
sanctioned_event_logo_2011.jpgWhat is a Sanction?
A USATF Sanction is an official designation issued by USATF, through the Niagara Association, which approves and licenses the holding of a competitive track & field, long distance running or race walking event in the United States. The Sanction is also a contract, which evidences the event's commitment to follow the rules and regulations of the sport and provide a safe environment for the participants and spectators. Once the event has satisfied the Sanction requirements, completed and signed the required forms, paid the appropriate fees, then event's Application for Sanction is approved and issued a control number.

Sanction Objective: A safe and well managed athletic event.
The Sanction is an agreement between an event organizer and USATF to ensure that the event is properly conducted. This includes the requirements for:
  • Providing appropriate safety and medical precautions to protect the welfare of athletes and spectators
  • Safeguarding the athletes amateur status and eligibility 
  • Compliance with USATF rules and IAAF rules for Elite Sanction events
  • Appropriate provisions for validation of records
A Waiver and Assumption of Risk clause in the event application, to be acknowledged and signed by each participant.

Benefits of Sanctioning Your Event:
Increased Prestige - For many events, the USATF sanction improves the event's public perception. A sanction tells athletes that an event is being run according to applicable competition rules. Sanctioned events have the ability to use the USATF event designation logo to promote the fact that the governing body has sanctioned the event.

Liability Insurance - Most governmental entities including cities, counties, state highway departments, parks and community centers require general liability insurance for all events. The cost of a Sanction is very inexpensive compared to the prices of most event insurance policies. It is important to know that events that are already insured may choose to waive the insurance coverage and pay a lower Sanction fee.

Medical Insurance for Athletes - Any athlete who is a USATF member and is injured while participating in a Sanctioned event will be eligible for secondary medical insurance coverage for the injury. This insurance not only provides valuable coverage to USATF members, but it serves as a valuable deterrent to lawsuits.

Calendar Promotion - Sanctioned events will be included in the Niagara Association and USATF online calendars and be highlighted to distinguish them from non-sanctioned events.  If your event is run on a USATF Certified course, your event will be linked to the course map.

Records - A USATF Sanction is required for any American or World Record to be set.

Resolving Disputes - If requested, USATF will act as an arbiter in disputes between athletes and sanctioned events.

Considerations to Keep in Mind When Applying for Sanction:
Send in your completed and signed Application for Sanction 3 Months prior to your event, get it approved, listed on our Niagara Association and USATF calendars, include Sanctioned Event logo in event entry form and website, and have Certificates of Liability Insurance issued.

Question #6 on the Application for Sanction requires detailed information about what you are doing to ensure safety of runners and spectators, i.e. Trained EMT’s will provide medical assistance at the finish area, we will have Police and Road Marshals monitoring and directing traffic & runners at intersections along the course for course safety (our course route is closed to vehicle traffic and well marked), we will provide hydration before, during and after the event, an indoor facility /shelter is available for medical emergencies, registration and awards, etc. etc.  Attach a separate sheet if needed.

Each Request for Certificate of Liability Insurance needs complete directory information for Third Parties, contact person, full address, phone, fax, and e-mail.  


sanctioned_event_logo_2011.jpg


Our USATF logo for Sanctioned Event MUST appear on all printed and website event materials.  List your event as Our Event is Sanctioned by the USATF.
 
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